Category: Company Culture

How to Write a Job Description that Attracts the Right Candidate

Gone are the days where throwing a generic job ad out on a job posting website was the only thing you had to do to find a suitable candidate. It’s no secret that the market is flooded with job seekers. Whether these individuals are new graduates seeking initial employment or veteran professionals experiencing job insecurity due to the COVID-19 pandemic, they are seeking a job description which invites rather than intimidates.

Writing a job description is a pivotal responsibility of an employer seeking a new hire, as it sets the foundation of future employee expectations and relationships. Job ads are proof that the process of hiring a new employee is a dialogue rather than a one-sided appeal—your company should put forth a concentrated effort to market their workplace as a desirable opportunity that offers rich professional experiences.

In this article, we will discuss the importance of writing a job description that is clear, attractive, and honest in order to attract a candidate whose experience and values perfectly align with those of your company.

Reflect on the Needs of Your Company

With a million other day-to-day responsibilities, we completely understand the temptation to simply copy and paste a generic job description from the internet rather than spending the time and energy to write one from scratch. But, wait! A job description shouldn’t just be a flavorless, one-size-fits-all document, it needs to be tailored to your company’s current needs and future goals. It’s well worth the energy to internally reflect in order to come to a mutual understanding of how a new hire would fit into the inner workings of your company.

A great place to start? Your current employees! A great idea is to interview several key employees, and ask them what their daily responsibilities and routines look like and how those align or vary from the job description they were initially hired to fulfill. Evaluating this information may lead you to some surprising discoveries; you might find that the position you set out to fill would be redundant, pushing you to completely revisit your needs from a new perspective.

Avoid Limiting or Discouraging Language

It’s an unfortunate truth that there is a large pool of job applicants who will only apply to a job if they meet every single one of the requirements listed in the job description. Although it is your goal to only receive applicants who are qualified, there should always be a slight amount of wiggle room.

Sure, you are seeking a candidate who has a qualified educational background, as well as applicable professional experience. But, most of all, you need a candidate who is committed to the role, compatible with your company’s values, and driven to grow and bring new ideas to the environment. Before you write a required amount of years of experience, reflect and be certain that this particular role requires it.

Additionally, take great care to avoid limiting language that could discourage women and minorities from applying. Always include a statement that encourages applicants from these groups to apply such as, “Our company is committed to diversity…”.

Storytelling to Attract the Perfect Candidate

As you craft a job description, keep in mind that this is a document that will be revisited for years to come during employee reviews, so make sure that the language is clear and the expectations described are accurate. Our best piece of advice: potential candidates should be able to envision a day in the life of working at your company after reading the job description.

Are you looking for a strategic, full-service marketing firm centrally located in Nashville? Contact Green Apple Strategy today to schedule a consultation. Our team is happy to sit down with you to discuss your goals and how we can help you achieve each and every one of them.

Green Apple Goes Hybrid

Green Apple has been a virtual team since March of 2020, and what a year it’s been! We’ve loved connecting with each other remotely, becoming even more collaborative and creative. And, during that time, we’ve learned a few things about ourselves as a company, leading us to a new chapter in Green Apple’s story—a hybrid office! You’ll now find us at 1010 16th Avenue South in Nashville. With continued safety precautions top of mind, we’re finally ready to be together in-person on a part-time basis. Here’s how we got here and the kinds of opportunities that this office opens up for us.

What Do We Mean by “Hybrid” Office?

Though we will remain a virtual team, Green Apple will now have a central office, where we can come together for meetings, brainstorming, team building, open-space working, and team collaboration. We will keep our flexible work schedules, but our team members will now have the option to come into the office as they please. As a bonus, this office gives us the space we need for a few exciting projects on the horizon.

What this Means for Green Apple

Our time spent working remotely has been incredibly productive. We’ve had the space to step back and analyze what the future holds for Green Apple and to put a plan in place to make it happen. This office space gives us a central location to bring those plans to life.

With that, we’re thrilled to announce that we have recorded the first episode of our new podcast, Core Conversations—where marketing and gratitude come together to explore what makes us so passionate about our industry. The first six episodes of the podcast will debut as part of another Green Apple endeavor, The Orchard Press. This passion project will feature the Core Conversations podcast, a collection of thoughtfully designed and beautifully crafted thank you cards available for ordering, and a gratitude-focused blog. We’re living out our core value of gratitude in a creative project that is evolving every day. Stay tuned for launch details!

What this Means for our Clients

You can now see smiling Green Apple faces in the vibrant neighborhoods of Edgehill, Music Row, and Vanderbilt. We chose this location very intentionally and are excited to be here among all of the history, great food, and entertainment that the area has to offer. It also gives us easy access to The Gulch and downtown Nashville.

The hybrid space will allow us to meet with clients for strategy sessions and other collaborative efforts. We also now have the capacity to record podcasts in-house, which we will continue to lean into as we explore podcasting internally.

We’ll See You at 16th Avenue South!

Core Conversations Music Row Office podcast The Orchard Press

Enneagram and Marketing: The Creative Beauty of Type Fours

“The Individualist.” Enneagram Type Fours are some of the most original, creative people you’ll have the joy of meeting. On their continual journey of self-discovery, fours discover their emotional depth and vulnerability, pouring that into creating works of art out of everything they touch. Do you have a Type Four on your team? You might find that they are the person dazzling your clients with originality and candor. Let’s take a look at what makes Type Fours exceptional additions to your marketing team. Read more: Enneagram and Marketing: How Type Threes Move Mountains

Type Fours Are Profoundly Creative

When a creative project is on your plate, you may want to look to your Type Four to run wherever their creative mind takes them. They have an uncanny ability to see life from many angles and perspectives, often making them deeply intuitive and sensitive people. This insight allows Type Fours to approach projects in a new way—a way that someone else may have never thought of.

Type Fours Are Intuitive

This type is often analytical when it comes to their feelings, as they’re always looking for ways to stand out. In this search for their unique traits, Type Fours learn to follow their intuition and discover what feels right for them. You can be sure that this person will use their emotional intelligence to identify the tone and direction that will fit the client’s brand and personality. They’ll follow their gut, leading them straight to an original idea that fits the project’s unique vibe. Read more: How Understanding the Enneagram Can Help Your Customers

Type Fours Are Inspired

Their imaginative nature makes Type Fours one of the most inspired people on your team. You’ll find that they’ll always be on the lookout for something that will spark an original idea. Give them a few points of direction and see what they come up with!

Type Fours Are Honest

One of the best Type-Four qualities is their penchant for honesty. Their authentic nature makes it easy for them to share what they think and feel about a subject—an excellent quality for when your team needs constructive feedback. When you want to know what a Type Four really thinks, you can count on them to let you know.

On the Hunt for a Marketing Partner?

Our team enjoys learning more about each other through Enneagram Types and Culture Index surveys to ensure that we communicate and work together effectively. In the end, this is all to improve our clients’ marketing strategies and use our small team to garner big results. Are you looking to see what full-service marketing can do for your brand? Contact Green Apple Strategy today to schedule a consultation.

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Enneagram and Marketing: How Type Threes Move Mountains

“The Achiever.” If you’ve met an Enneagram Type Three, they likely left a lasting impression on you. They’re the dreamers and the doers who are running the show, making sure that they’re always moving forward, making the world a better place as they go.

It comes as no surprise that Green Apple’s Type Three is Samantha Pyle, Owner and Chief Strategist. She is always looking for the next step, brainstorming ways to advance Green Apple and our clients and putting those ideas into motion.

We asked Sam how her Enneagram traits inform her success as a marketer. Here’s what we learned.

Type Threes Are Self-Assured and Confident

The ability to listen to your internal voice and know that you’re making the right moves for the right reasons is invaluable. That assurance is what makes Threes such wonderful marketers and leaders—they have a vision, and they trust themselves to make it happen. You will find yourself trusting them, too, as they prove time and time again that they can move mountains.

Samantha explained, “My self-assurance makes me great at business development, attracting employees, and entertaining clients. It also gives me the confidence to know that, no matter what, everything is going to work out, and we will grow and flourish. We will get the clients we are supposed to have, and we will do great work.”

Type Threes Are Ambitious and Driven

For Sam, “failure is not an option.” A Three’s ambition is unmatched. Their innate motivation to achieve and thrive pushes them to always be “three” steps ahead. You’ll notice that Threes are continually finding ways to exceed the expectations of those around them. For the Owner and Chief Strategist of a marketing agency, that’s the recipe for success.

“I’m always driven to grow the company and provide work with new clients or by growing our client relationships for my employees. I am motivated by success and will not take no for an answer,” she said.

Type Threes are Committed to Their Work

You might describe the Threes in your life as workaholics. When they begin a project or a relationship, they are all in and committed to seeing it through to the end. Many Threes find themselves as driven entrepreneurs, as their relentless drive pushes them to build their businesses and do the same for those around them.

“I am always working and always thinking of the next idea or a better way to do something. I am always thinking with my marketing hat on and constantly jot down ideas to help advance Green Apple or our clients. This is something an entrepreneur thrives on. This is a great trait for growing business.”

Type Threes are Authentic Role Models

Threes understand the rewarding feeling of achieving more than you ever thought possible, and they want to share that feeling with the world. When they’re thriving, that’s when Threes know that they can change the lives of others.

“I love taking care of my employees and serving as a mentor to them or members of the community whenever possible,” she concluded.

Ready to Partner with a Proactive and Ambitious Marketing Team?

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How to Improve Remote Employees’ Morale

Remember those “water cooler” chats that you once had with people in your office?

You would stand in the common area and catch up on what you did over the weekend or share the scoop on that new restaurant you tried last night. Although those conversations seemed insignificant at the time, the interactions boosted morale and made your team feel connected. These moments, among others, contributed to team morale in ways that may seem difficult to maintain when you aren’t physically together.

Green Apple has been a virtual team since March of 2020, and we’ve learned a lot along the way about keeping everyone happy, collaborative, and engaged. Based on what we’ve learned along the way, here are a few of our tips for improving your remote employees’ morale.

Create Opportunities for Connection

Keeping your team connected and communicating is crucial when working remotely. Even when you can’t be together, you can create out-of-the-box ways to bring your team members closer together. We encourage you to get creative!

A few of the ways that we stay connected include:

Daily Zoom meetings to discuss work and personal topics
Virtual happy hours and lunches
Increased use of collaboration tools, such as Basecamp
Group text chains to share photos, videos, and stories
Sharing recommendations for books, podcasts, shows, and movies
Virtual team-building exercises

If your team is located within driving distance, and it’s safe to do so, plan team outings to help everyone have shared experiences. For some inspiration, the Green Apple team’s most recent team outings were taking a boat tour in a Kentucky cave and visiting a Tennessee vineyard. Even as a remote team, we enjoy finding opportunities to make memories together.

Send “Happys” to Your Team

Everyone loves a surprise. Even a small gesture, such as a handwritten card or a $5 coffee gift card, can brighten someone’s day. Recently, we’ve been loving Thnks, a platform that allows you to send thoughtful gifts of gratitude with just a few clicks. Remember that even a quick message of appreciation to your team can make all the difference.

Encourage Positive Language and Kudos

We say “thank you” often and freely at Green Apple, and it’s one of the things that gives our team a positive glow. Showing gratitude to those around you doesn’t take much effort, and it fills your workday with good vibes and warmth. Some might think, “well, they’re just doing their job,” but it’s still important to thank them for what they’re contributing to your team. When people feel appreciated, they feel a stronger sense of satisfaction and purpose in their work.

Remind Team Members to Take Time Off

When work and home collide, you may notice your team taking less time off. One of the advantages of remote work is that schedules become more flexible; however, that can turn into a disadvantage if employees begin taking fewer vacation days because they can balance work with personal matters. Encourage your team to take time to completely unplug from work so that they can come back refreshed and prevent burnout.

Maintain an Open Door Policy

Open communication is an essential piece of the employee-morale puzzle. Encourage your team members to express their challenges and worries, as they may otherwise harbor frustration. If you feel that someone on your team is feeling down or overwhelmed and they aren’t reaching out, it could be a good time to set up check-in meetings with individual employees to give them a safe space. Even when all is well, your employees may benefit from consistent communication to ensure they’re feeling balanced and supported.

There are a multitude of ways that employers can support their remote team members. Most importantly, though, your team wants to feel connected, appreciated, and heard by you.

Want to Improve Employee Morale?

Green Apple can build an internal marketing program that allows you to support employees while sharing your company’s message to help your team connect with your vision. Contact Green Apple Strategy today to schedule a consultation.

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Enneagram and Marketing: How Type Twos Strengthen Relationships

“The Helper.” If you know an Enneagram Type Two, you know that their helpful spirit inspires everything they do. They will be the first to lend a hand, listen to your needs, and build a strong relationship with you.

I’m Green Apple’s Content Marketing Specialist, and I just happen to be the Type Two on our team! In this article, I’ll explain how the Type Twos on your marketing team use their helpful, sensitive souls to meet your customers’ needs.

Type Twos Are Detailed Listeners

If you are talking to me, I am listening to you. Type Twos tend to pick up on the energy of others because we want to identify their needs. Some might call this “people-pleasing,” and, to an extent, that’s what it is. However, we want to make sure that you are well taken care of and comfortable whenever you’re around us.

In a marketing context, that means that your Type Two is listening intently to coworkers and clients, trying their best to understand how they can improve the situation. You can be sure that they’re taking note of your tone, facial expressions, and what you say. Not in a creepy way, I promise! But rather, Type Twos want to gauge how you’re feeling and ensure that you feel heard and get what you need.

Type Twos Thrive on Being Needed

A Type Two can often base their worth on how needed they feel. This motivation can drive them to seek out new ways to allow people to rely on them. You may find that the Type Twos in your life are the first ones offering to pick your dog up from daycare or bring a casserole when you’re sick.

Because I want people around me to feel like they can rely on me, I often identify ways to be more helpful to coworkers and clients. Type Twos will often offer their time for whatever you need; this may look like volunteering to take a call or researching ways to boost business. However they can, a Type Two is actively looking for a way to support you.

Type Twos Are Warm and Welcoming

As I mentioned, Type Twos want you to feel comfortable—above all else. I’m a Type Two with a Wing Three, so that makes me the “Hostess.” I’m always aware of what others might need around me, so I will try to offer whatever I can to make you feel welcome. Most often, that’s a hot cup of tea.

This trait is incredibly useful in marketing because when people are comfortable, that’s when they connect. That’s when you can really discover their “why,” their passion. People tend to become more vulnerable and show you a side of themselves that you may have not otherwise seen, which is perfect for finding the heart of a story to build engaging content.

Type Twos Make Relationships the Most Important Thing in Their Lives

Our welcoming nature makes it easier for Type Twos to build and cultivate relationships. This is true both personally and professionally. When we’re connecting with clients and helping them connect with their audience, that’s when we’re at our peak. It’s indescribably rewarding when we make a new connection or begin building a unique bond, and doing that for our clients is the best part of the job. Above all, you can always be sure that you are a Type Two’s priority because your relationship with them is what matters most.

Ready to Build Stronger Relationships with Your Customers?

Are you looking to see what full-service marketing can do for your brand? Contact Green Apple Strategy today to schedule a consultation.

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How to Get Your New Hire Up to Speed with Company Culture

We all need someone in our corner. Someone to go to bat for us, to vouch for our character and pure intentions. In the business world, you need an entire team of these people on your side—your internal team. You might be thinking, We already provide a livelihood for our employees—of course they’re on our side! Sure, money is an instrumental source of encouragement for employees; however, company culture has been proven to be the most significant influence on employee engagement and productivity. Internal marketing is a brand-building strategy to embrace as your company strives to build brand awareness and strengthen employee trust. Remember: external marketing efforts are only as strong as the confidence and sincerity demonstrated by the employee pitching these services. Here are a few helpful ways to immerse new hires in your company culture to create a productive and cohesive work environment.

A Personalized Experience

The process of job searching, applying to a company, undergoing the interview process, and then accepting a new position, is a very personal experience resulting in life-altering effects in a person’s professional and personal life. Any given employee has different reasons for seeking a position at your company; it could be their dream job that they have used significant resources to finally reach; it could be a much-needed source of income after a time of unemployment; it might even be a complete career-pivot to a new industry in which they’ve been building confidence to take the leap. Whatever an individual’s reasons for accepting a position at your company are, it should be clear that they deserve a personalized onboarding experience, (i.e., not just a quick review of a one-size-fits-all Powerpoint to be reviewed alone in a meeting room). A new hire should be celebrated. They should be individually introduced to other team members, specifically noting who might be a direct resource to them throughout the training process. Have a virtual team lunch, or maybe send a company-wide introductory email. Your new hire should leave their first day on the job feeling that they are part of something personal and special.

Incorporating Storytelling in your Company Culture

Write down your company’s origin story and share it often. Your employees need to know why leadership is passionate about the work they do, why the quality of their work matters, and why the primary motivating factor of the success of the business is not just monetary. The heart of most every business is the well-being and happiness of the customer—their satisfaction and confidence after conducting business with your company. Engaging with and improving the lives of other people should always be the foundation of your company’s vision and mission statements. These statements, along with the company origin story, should be regularly referenced within employee onboarding, employee reviews, company-wide email, and social apps.

Employee Trust = Employee Engagement

It’s a no-brainer that the more an employee feels seen and valued, the more engaged they become with the company goals, often becoming brand ambassadors as they speak about the job they enjoy at the company that supports them within their daily interactions. So, how do you establish this beneficial symbiosis between employee and company? Communication! Specifically, creating multiple two-way channels of management-employee communication is key. New hires should be able to immediately identify the multiple channels of communication to leadership that are available to them. These channels could take many different forms including:

Regular quarterly reviews in which feedback is encouraged
Weekly check-ins, especially during the first 6 months of employment
Encouraging communication via social apps such as Basecamp or Slack

No matter the mode of communication in place, feedback should always be encouraged during the employee onboarding process. This is a fool-proof way to immediately establish trust with new employees. Internal marketing might initially sound like an extra step or a redundant effort, but we assure you that creating a company culture in which employees feel valued and proud is worth the time and effort. Not only will internal marketing efforts improve productivity rates, but employee retention and satisfaction rates will be organically shared on employee social media and daily interactions. Are you looking to make an internal marketing plan for your business? Contact Green Apple Strategy today to schedule a consultation.

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Enneagram and Marketing: How Type Ones Accelerate Your Strategy

Are you an Enneagram Type One? Have one on your team?

Type Ones are known for their sense of responsibility to improve the world around them. They tend to accomplish this by striving for perfection, following the rules, and doing what’s right. This person is your organizer—the one keeping everyone in check and keeping everything moving. We’re lucky to have a Type One on our team that is a master of attention-to-detail and organization—two common traits of this Enneagram group. Olivia Cooper, our Senior Client Relations Specialist, is the secret weapon of our marketing team. Let’s take a look at why that is and how the Type One on your team can help accelerate your marketing strategy. Read More: How Understanding The Enneagram Can Help Your Customers

Type Ones Identify Opportunities for Improvement

“Type Ones are often improvement-oriented. We love to fix everything or solve problems to make something as perfect as it can be. Marketing is always changing, so it’s important to constantly make strategies better as the industry and clients evolve,” says Olivia. What an essential quality in marketing, right? This right here is what we love about our Olivia, and what we love about Enneagram Type Ones as a whole: they continually make us better marketers, better brands, better communicators. You name it, and your Type One will help you identify opportunities for improvement to make your brand better as a whole. After all, in our fast-changing world, we need Type Ones to show us the light and help us to keep up.

Type Ones Have Great Integrity

“I care very much about doing the ‘right thing.’ Being ethical in marketing is extremely important for transparency with consumers!” she says. Above all, consumers want a brand they can trust so that they can feel good about where their money goes. The Type Ones on your team will always be looking to do what’s right by you and your audience.

Type Ones Are Organized

“I am pretty organized, which helps me keep everything together. This is especially useful for marketing at an agency, where I’m balancing many different clients at once,” Olivia explains. In fast-paced environments, Type Ones are your ally. They will be the person keeping your projects afloat and ensuring that nothing is overlooked along the way.

Type Ones Are Detail Oriented

We all like to say that we’re detail-oriented. In fact, I would venture to say that you can find those words on the vast majority of people’s resumes. However, as much as we feel like we need to say that we have a keen eye for detail, that isn’t always the case. No matter how hard we look, we’re going to let a few things slip through the cracks. Not Type Ones. They’re looking out for perfection. “Even the tiniest details are important in marketing. People don’t forget the small things, so I’m always looking out for clients in this way,” says Olivia.

Ready to Accelerate Your Marketing Strategy?

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3 Ways to Improve Your Team’s Zoom Meetings

Despite unexpected roadblocks, businesses across the globe have evolved to find a new normal. Even across wildly different industries, teams have adopted innovative technologies to help us operate as a digital workplace—Zoom. Video conferencing has become second nature, as it’s now a tool that many use daily. Though we’ve gotten used to consistent Zoom calls and remote-work etiquette, we are ready to move beyond the basics. So, let’s take our Zoom skills to the next level. In this post, we will discuss three ways to improve your team’s virtual meetings.

Design your Virtual Meeting

Think of your meeting as a play—every cast member has a role to play, no matter how big or how small, to ensure that the meaning is clearly conveyed. All cast members rely on one another to fulfill these specific roles to make certain the whole thing goes off without a hitch. What should your cast look like? Several key roles include the following:

The Moderator—It’s important that a team member keeps things moving along, ensuring that all important agenda topics are addressed.
The Facilitator—The planner, the person to ensure that all key team members are included and all schedules are coordinated to optimize the meeting time.
The Notekeeper and Timekeeper—It goes without saying these are important roles. Meeting notes should always be readily available for long-term reference.
The “Yoda”—Every good play has its fair share of quirky characters! The Harvard Business Review recommends appointing a person to “cut to the chase” or “acknowledge the elephant in the room.” This will ensure an amount of candor that is vital to meeting productivity.

Meld the Personal with the Professional

Prior to the pandemic era, most professionals might have mentioned small-talk or chit-chat as one of the least favorable parts of a business meeting. We get it. It might have felt a little out of place to hear Dave from IT talk about his new stir fry recipe or Michelle from HR’s kids’ Halloween costumes. But, we are living in a different world where isolation has become pervasive and work productivity and team morale have taken a hit. Humans are intensely social beings, and it doesn’t serve us well to primarily communicate with a screen rather than faces. We often struggle to re-calibrate our communication methods. Many have also reported feeling a lack of purpose and accountability without a physical workspace and coworkers. Therefore, initial meeting chit-chat has now become a life-buoy of sorts, a micro-equivalent of a team retreat. Try including a quick personal/professional check-in at the beginning of your Zoom meetings to help overcome isolation and build camaraderie.

Get Comfortable (But, Not Too Comfortable)

So, maybe we were willing to overlook the poor lighting, weird camera angles, and background-Zoom-bloopers within the first few months of our new virtual workspace; but now, we are seasoned Zoomers, and it’s time to show it. If you’re anything like us, there was definitely an initial thrill of discreetly wearing sweatpants during the usual team meetings. However, with quarantine-fatigue running rampant, dressing for a face-to-face work environment has been shown to steadily increase productivity and motivation for virtual employees. Here are some additional tips to improve your appearance and increase your motivation:

Turn on your camera whenever possible.
Test any technical issues 15 minutes prior to the start of the meeting.
Review the agenda prior to the meeting, taking personal speaking notes.
Dress and conduct your facial expressions as though the meeting were face to face.

Are you looking to better connect and engage with your customers in this new virtual age? Contact Green Apple Strategy today to schedule a consultation.

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What Not to Do During a Zoom Meeting

No matter your industry, you’re likely now familiar with the phrase, “I’ll send you a Zoom invite!” While digital meeting tools like Zoom have been gaining momentum organically during the past decade, the practice of virtual meetings has skyrocketed in 2020 amid the COVID-19 pandemic. In fact, Zoom’s CEO Eric Yuan reported in April of 2020 that daily active users had increased from 10 million to over 200 million in just three months. As millions around the world began staying home to help slow the spread of the coronavirus, Zoom has since become popular with organizations, schools, media outlets, churches, and more. Digital meeting tools are being used for everything from a one-on-one hangout to team strategy sessions to large-scale events. And, the practice doesn’t appear to be slowing down anytime soon, as the number of users will no doubt increase in 2021 and beyond! Though digital meeting tools like Zoom are an excellent way to effectively communicate when you can’t have a physical meeting, there are certain things to consider when using this constructive technology. Our team at Green Apple has made Zoom meetings a regular part of our work days since becoming a virtual team in 2020, so here’s our list of things we recommend not doing when it comes to proper Zoom meeting etiquette.

1. Don’t replace professionalism with comfort.

We get it—when you’re at home, you’re in your comfort zone. However, it’s important to always keep your audience in mind when it comes to a Zoom meeting. A best practice for your appearance and attire is to pretend you’re still meeting in person. Ask yourself questions like, “What would I wear if this was an in-person meeting? Or “How would I sit or communicate if we were in person?” All in all, you’ll never go wrong with dressing for success and setting up your space at a desk or table, just as you would if your meeting was at an office or coffee shop. Tip: Don’t show up to your Zoom meeting in your pajamas or gym clothes, and avoid laying on your bed or relaxing on a sofa.

2. Don’t set the scene for distractions.

Your surroundings say a lot about you, so it’s essential to make sure that they say the right things for your audience. Before you log on to your Zoom meeting, make sure you have chosen a clean backdrop in your space that doesn’t distract viewers from your communication. If you don’t feel like your home or office space has a desirable backdrop, you can always explore Zoom’s Virtual Background feature, which allows you to display an image or video as your background during a Zoom Meeting. Tip: Pick a solid or less busy wall as your backdrop, and use good judgement if opting for a virtual background.

3. Don’t forget to eat beforehand.

We’ve all seen it—and possibly done it ourselves—but it’s definitely best to avoid eating during your Zoom meeting. Unless the meeting is intentionally designated as a lunch-and-learn or lunch meeting, try to eat before you log in. Tip: If your meeting involves lunch, make sure you keep yourself on mute while chewing or swallowing.

4. Don’t Zoom and drive.

It should go without saying, however, it’s never a good idea to take a Zoom meeting while driving. Not only are there numerous issues that come along with distracted driving, but some employers could even be liable if a worker has an accident while driving distracted on a Zoom meeting. Tip: If you do have to take a Zoom meeting while on the go, make sure you’re the passenger.

5. Don’t put a private message in a Zoom chat.

There will likely be moments when you want or need to share a private comment or thoughts to a specific team member who’s also a part of the Zoom meeting. If that case arises, make sure not to share those comments in the Zoom chat feature where everyone may see them. Tip: When you have a private comment or message to share, it’s a safer bet to use a platform other than Zoom.

6. Don’t forget to mute yourself when not speaking.

We’ve all been a part of a Zoom meeting when you’ve heard things in someone else’s background that can be distracting (or maybe even embarrassing). You’ll never go wrong by keeping yourself on mute until it’s your turn to speak. Tip: Especially if you have children, family members, or pets in the house who may need to come and go in your space, keeping yourself on mute is always a win. Also, refrain from playing music or leaving the TV on in the background to prevent sound distractions.

7. Don’t be late.

Not only should you not be late to your Zoom meeting, but it’s best to log in a few minutes early to ensure you don’t have any connectivity issues that can make you late to the meeting or possibly miss key introductions. Tip: Set an alarm on your phone to help you remember to log in early to your Zoom meeting.

8. Don’t discount the importance of good lighting and camera angles.

This one is probably one of the easiest yet most ignored aspects of Zoom etiquette, but good lighting on your face is vital to you being seen clearly by other participants. If possible, adjust your camera to be at around eye level and take note of the angle of your laptop screen if using the built-in camera. Tip: Take your Zoom meeting in the space of your home or office that has the most natural light, and use overhead lighting when possible.

9. Don’t have a busy desktop backdrop in case you need to share your screen.

If you are the meeting host or could be asked to share your screen at any point in the meeting, make sure to clean up your desktop and close any browser tabs that you don’t want meeting recipients to see. For security purposes, make sure you don’t have any important documents that contain personal or confidential information open or displayed on your screen. Tip: In addition to cleaning up your computer desktop, consider whether your computer’s wallpaper is professional or appropriate for others to see.

10. Don’t forget to participate.

Above all, don’t be the one Zoom meeting attendee who isn’t participating. Even if your role is just to listen and take notes, it’s important to stay engaged throughout the meeting by chiming in when appropriate and maintaining eye contact as much as possible. Tip: Find moments throughout the meeting to offer comments and ask questions, as your contributions could be beneficial to everyone involved. And, when possible, always try to log into your Zoom meeting with the video feature so that everyone can put a face to the name. Are you looking for a marketing partner that can help you navigate successful meetings and presentations, especially when it comes to virtual meetings? Contact Green Apple Strategy to schedule a consultation.

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